Office clerk Needed in Canada By PUNJAB CHOICE TRACTORS LTD.

Work setting

• Office
• General office
• Transportation company

Responsibilities:

1. Administrative Support:
   • Assisting with day-to-day administrative tasks such as filing, copying, scanning, and organizing documents.
   • Managing incoming and outgoing correspondence, including emails, phone calls, and mail.
2. Data Entry and Record-Keeping:
   • Entering data into spreadsheets, databases, or other digital platforms accurately and efficiently.
   • Maintaining and updating records, files, and databases with current information.
3. Customer Service:
   • Responding to inquiries from customers, clients, or visitors in a professional and courteous manner.
   • Providing information about products, services, or office procedures as needed.
4. Scheduling and Coordination:
   • Scheduling appointments, meetings, and conferences for office personnel.
   • Coordinating travel arrangements and accommodations for staff when necessary.
5. Inventory Management:
   • Monitoring and ordering office supplies, ensuring adequate stock levels and budget compliance.
   • Receiving and inspecting deliveries of office supplies and equipment.
6. Document Preparation:
   • Drafting and editing correspondence, reports, memos, and other documents as required.
   • Proofreading documents for grammar, punctuation, and formatting accuracy.
7. Financial Tasks:
   • Processing invoices, purchase orders, expense reports, and other financial transactions.
   • Assisting with payroll preparation and maintaining payroll records.
8. Technical Support:
   • Assisting colleagues with basic technical support, troubleshooting office equipment, and coordinating repairs as needed.
   • Familiarity with office software applications and ability to learn new software systems quickly.

Skills and Qualifications:

• Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain attention to detail in a fast-paced environment.
• Communication: Excellent verbal and written communication skills to interact professionally with colleagues and external contacts.
• Customer Focus: Dedication to providing exceptional customer service and resolving inquiries or issues promptly.
• Computer Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).
• Accuracy: Precision in data entry and record-keeping to ensure information is entered and maintained correctly.
• Problem-Solving: Ability to identify and resolve routine administrative problems independently or with minimal supervision.

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• Mac OS
• MS Word
• Quick Books
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Equipment and machinery experience

• Scanner

Area of specialization

• Invoices
• Contracts
• Correspondence
• Shipping and receiving

Additional information

Security and safety

• Reference required

Transportation/travel information

• Own transportation
• Own vehicle

Work conditions and physical capabilities

• Fast-paced environment
• Repetitive tasks
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Hardworking
• Positive attitude
• Quick learner
• Time management
• Client focus
• Excellent oral communication
• Organized
• Reliability