Office administrator Job in Canada with Visa Sponsorship by We are the Bo Truckers Ltd.

Key Responsibilities:

1. Office Operations Management
   • Maintain a clean, organized, and functional office environment.
   • Coordinate office activities, including meetings, events, and team-building exercises.
   • Ensure that office equipment (e.g., printers, computers, phones) is in good working order and arrange for repairs as needed.
   • Monitor and manage office supplies, ordering new inventory when necessary.
2. Administrative Support
   • Provide general administrative support to senior management, including scheduling meetings, managing calendars, and preparing materials.
   • Assist with data entry, document preparation, and filing of business records (both physical and digital).
   • Answer phones, respond to emails, and handle general inquiries from clients, customers, or vendors.
3. Communication and Correspondence
   • Serve as the first point of contact for visitors, clients, and external stakeholders.
   • Prepare and proofread communications (emails, memos, reports, etc.).
   • Manage internal and external communication, ensuring that important messages are conveyed promptly.
4. Human Resources Support
   • Assist with the onboarding of new employees, including setting up workstations, equipment, and introductions to the office.
   • Maintain employee records, attendance logs, and time-off tracking.
   • Coordinate staff training and professional development programs.
5. Financial and Budgeting Support
   • Process office expenses, including invoices, reimbursements, and petty cash.
   • Assist in tracking and managing office budgets, including supplies and office-related costs.
6. Recordkeeping and Filing
   • Maintain accurate filing systems (both physical and digital) to ensure compliance with company policies and regulations.
   • Organize and store company documents in a way that is easily accessible for staff.
7. Health and Safety Compliance
   • Ensure that the office complies with health and safety regulations, including maintaining cleanliness, fire safety, and emergency procedures.
   • Regularly inspect the office for potential safety hazards and report issues as needed.
8. Project Management Assistance
   • Assist with special projects and office initiatives as needed, coordinating timelines, resources, and communications.
   • Support management in planning and executing office renovations, relocations, or upgrades.

Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration
• Plan and control budget and expenditures

Required Qualifications:

• Education: High school diploma or equivalent (Associate’s or Bachelor’s degree in Business Administration or related field preferred).
• Experience: 2+ years in an administrative or office support role.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills, both written and verbal.
  • Excellent organizational and time-management abilities.
  • Ability to handle confidential information with discretion.
  • Problem-solving mindset with attention to detail.

Additional information

Personal suitability

• Organized
• Reliability
• Ability to multitask
• Time management
• Team player